Create a Password-Protected Zoom URL

Follow the steps below to create a password-embedded Zoom URL to integrate with your Union events!

Step 1: Sign in to your Zoom account: https://zoom.us/signin and go to your Zoom Meeting settings. Due to Zoom security, you may be required that all meetings are secured with one security option.

Step 2: Continue to scroll in your Meeting Settings, and enable Embed passcode in invite link for one-click join.

Step 3: Next, it's time to schedule/create your Zoom link. Union has found it easiest to create (1) Zoom meeting link unless you will have over lapping classes. If you're team will have concurrent classes, you could create (2) different Zoom schedules. In the example below, we would be creating (2) different meetings due to the different locations that are concurrent.

You will want to set the meeting as a Recurring Meeting and then you will be able to choose No Fixed Time. This should allow you to continually use the same Zoom link without worrying about updating the link on a specific date/time.

Step 4: A meeting ID and passcode should automatically be generated for you. You can preset your meeting settings to your preferences and then Save.

Step 5: Once you have saved your meeting, you will see the Invite Link that you will want to copy.

Step 6: With your copied Invite Link, you will want to visit the event(s) in Union that will be using Zoom. Drop the copied link and either Update or Save your event.

Step 7: To verify the correct link was applied, you can check this at the performance level. Click View against one of the performances and scroll down until you see External URL? You should be able to locate your new Zoom meeting link.

Now, anyone who registers for your classes, they will automatically have the Zoom link when they join the class (Union Account or Registration email). The link will not become active until the time of the class and your students will not have direct access to the invitation link before the class.